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Here's The Secret to Planning a Great Bachelor Party

Post date: 2/23/17
Updated: 12/26/18
The key to a successful bachelor party is thorough planning and organization. To get the ball rolling, you will want to speak with the guest of honor about your intentions. Discuss the guest list and any activities the groom should know about. If you are planning a surprise party, remember that the groom’s calendar may be cluttered in the final days before the wedding. You should clear the date with him and still keep the party details a secret.

Selecting a Date and Time
The groom should let you know when he will be available. It is common to see the party scheduled at least a week before the wedding, if not earlier.

Determine Party Theme
Make sure the party’s tone matches the groom’s personality. Keep in mind the general disposition of your guests. Do they know one another? If not, you might begin the party with icebreaker (such as Q&A, to name one) games to help them get acquainted. 

The Guest List
The groom should get to choose who should be a bachelor on his special night.

Invitations
Invitations should go out 3-4 weeks in advance, if possible. Include the guest of honor’s name, party date, time, location, and direction. You should write RSVP on the invitation to ensure an accurate headcount. Remember to include your phone number and a date by which you would like guests to respond.

Location, Location, Location
The most important ingredient in a successful party planning recipe is the venue. The guest's list will influence your location decision.

Who Should Guide Your Sleigh Tonight?
If there is going to be a lot of drinking, hire a car service if needed, like Uber/Lfyt for example.

Footing the Bill
You need to consider how the fun will be financed. Whichever option you choose, communicate clearly to your guests the costs involved and eliminate any extravagant activities that might preclude participation. 

Here are a few options:


1. The Really Rich Way
If you are dripping with money you could pay the entire bill for the evening’s festivities


2. The Meet-You-Halfway Way
This method lets you pick up a designated portion of the party expenses – rental, facility, entertainment, etc. Or, you could host a warm-up party in your home and serve drinks on the house. Guests would then pay for their drinks and snacks during the evening of barhopping. You could also consider recruiting an assistant host and splitting the expenses. If you are having the party at a restaurant, you could ask guests to purchase their main course while you provide complimentary dessert and champagne.


3. The Split-the-Works Way
If money is tight, you could consider having everyone go Dutch treat. As host, your role would be reduced to event coordinator without carrying the additional burden of financing the festivities.


4. The Perfect Party Checklist
After you have visualized your party from beginning to end, create a month to month checklist to help you to follow through and stay on track.

Related: (previous post) | The Groom's Check List

Give us a call with any questions you may have about planning. 



46 comments:

  1. Considering that in 2019 I have a marriage and as a good witness I did not know where to start for the bachelorette party, you saved my life!

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    1. You are welcome. Thanks for visiting and for sharing your feedback. Please share.

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  2. I won't have to plan a bachelor party but I do think a lot could be applied to bachelorette parties. I've always tried to figure out what the person getting married wants...because there is definitely no one size fits all.

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    1. This is correct. These tips are not only for planning a bachelor party, it can be applied to planning a bachelorette party, also. It will help you figure out what to do for the guests of honor. Thanks for visiting and sharing your feedback. Please share.

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  3. Fortunately I don't think I will have to plan anybody's bachelor party again. Most of my friends and family are married. Good tips but expect the unexpected.

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    1. So true. Always expect the unexpected when planning an event. Thanks for visiting and for sharing your feedback. Please share.

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  4. There are really some of us who are into organizing events. And this would be an excellent guide.

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    1. Thank you. Thanks for visiting and for sharing your feedback. Please share.

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  5. There are sooooo many guides out there for bachelorette parties and things for the bride, but you don't often see guides for the groom! This is a great change of pace! Best men & groomsmen, take notes!!

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    1. LOL. We try to mix it up and include every part of the planning aspect of wedding planning. Thank you for visiting and for sharing your feedback. Please share.

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  6. I feel like the Bachelor's party is often overlooked in the wedding planning so thanks for focusing on it

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    1. We thought so, too. Thanks for visiting and for sharing your feedback. Please share.

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  7. This is a great checklist for planning a bachelor party. It's always interesting how those things get planned. Good list to get someone going.

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    1. Thank you. Thanks for visiting and for sharing your feedback. Please share.

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  8. Thank you for sharing I like the idea that bachelor parties should be given to the bachelor by close family and friends. Therefore, the bachelor shouldn’t have to pay much of anything. And I think the same thing would go for the bachelorette. Thank you for sharing these great ideas.

    ReplyDelete
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    1. Correct. These tips can be used for planning a bachelorette party, also. Thanks for visiting and for sharing your feedback. Please share.

      Delete
  9. I will share this post with a friend of mine - they're about to start planning their bachelor party, and I am sure they will find this very useful!

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    1. Thank you so much! Please congratulate them for us. Thanks for visiting and for sharing your feedback.

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  10. These are very good tips for planning a bachelor party. I'll definitely keep these in mind when I plan for my own in the future.

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    1. Congrats and thank you. Thanks for visiting and for sharing your feedback. Please share.

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  11. This can also work for bachelorette parties and the organization needed for it. For my bachelorette we did the split way so I did not have to pay for anything all weekend!

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    1. Correct. We were focusing on grooms in this piece; they are rarely mentioned in any planning process. Yes, these tips are good for both planning a bachelorette/bachelor party. Thanks for visiting and for sharing your feedback. Please share.

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  12. These are really great tips. I like how you added tips on how to finance it too, which is sometimes overlooked, but definitely important!
    xoxo
    Annie

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    1. Absolutely. This part is usually overlooked in planning. Thanks for visiting and for sharing your feedback. Please share.

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  13. This is such an interesting read, filled with cool tips. "Determine Party Theme, make sure the party’s tone matches the groom’s personality." somehow reminded me of the movie Crazy Rich Asian where the groomsman did exactly the opposite, LOL!

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    1. LOL, right. Thanks for stopping by and sharing your feedback. Please share.

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  14. I had no idea that a bachelor party would need a party theme... thanks for letting me know, and for all of the other insightful tips

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    1. You can do an extravagant theme or a simple theme, this all depends on the groom's personality, though. These tips are also good for planning a bachelorette party, too. Thanks for visiting and for sharing your feedback. Please share.

      Delete
  15. This is a good article for planning a bachelorette party too! I've been a part of too many of those that weren't planned well. These are really good tips!

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    1. Correct. The same planning goes for a bachelorette party, also. Thanks for visiting and for sharing your feedback. Please share.

      Delete
  16. Theses are all great tips! I think splitting the cost is a great idea and keeps anyone from being overwhelmed

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    1. Absolutely. Thanks for visiting and for sharing your feedback. Please share.

      Delete
  17. I've never had to plan a bachelorette party before, but I can imagine a lot goes into planning. This is a great and helpful list

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    1. Thank you. Thanks for visiting and for sharing your feedback. Please share.

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  18. I went to a wedding once where the military man was only permitted one guest, and he couldn't be in uniform. They did let the groom marry in his uniform but only because he insisted. It colored everything. I think the bride's family was Quaker and they all came together to host a lovely dinner and pay for every single thing, but they dictated it very much to the letter as well, and I thought that was curiously dismissive of one of the most important people involved. He didn't even get to choose his best man.

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    1. Sorry to hear that. Every culture has it's rules on how to do things...I hope he's happy in his marriage, though. Thanks for visiting and for sharing your feedback. Please share.

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  19. Great Tips on planning a bachelor party and definitely a successful bachelor party needs to be well planned and organized in advance.

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    1. We couldn't agree more. Thanks for visiting and for sharing your feedback. Please share.

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  20. I have never planned a bachelor's party, but this seems like a great guide to turn to if I ever have to plan one.

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    1. Great. We are glad that you found it useful. Thanks for visiting and sharing your feedback. Please share.

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  21. Wow great ideas! I would totally share this to my friends :)

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    1. We are glad that you found this useful and wanting to share. Thanks for visiting and sharing your feedback.

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  22. I don't think enough focus is put on the bachelor so I'm glad you wrote this post. I think both of the newlyweds deserve the attention. These are fabulous tips.

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    1. Thank you. We thought the same why we decided to dedicate a few articles to the bachelors out there. Thanks for visiting and for sharing your feedback. Please share.

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  23. Passing this along to all the newly engaged bachelors! Thanks for sharing!

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    1. THANK YOU. Thanks for visiting and for sharing.

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