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Day-of Coordinator and Venue Coordinator: Do you need both?

 

Day-of Coordinator and Venue Coordinator: Do you need both?-wedding planning-day-of-coordinator-wedding day-wedding venue coordinator-wedding-coordinator-on-the-day-Weddings by KMich-Philadelphia PA

Do You Need a Day-of Coordinator? Understanding the Role and Importance

What you need to know?


When planning a wedding or any significant event, it’s crucial to consider whether you need both a venue coordinator and a day-of coordinator. While wedding venue coordinators play a vital role in organizing and managing the venue logistics leading up to the event, they may not always stay until the end of the event. This is where a day-of coordinator steps in to ensure that everything runs smoothly on the actual event day.

TL;DR

  • Wedding venue coordinators oversee the venue logistics and details leading up to the event.
  • Day-of coordinators manage the event on the actual day, ensuring everything runs smoothly.
  • Wedding venue coordinators may not stay until the end of the event, whereas day-of coordinators handle the entire event day
  • Wedding venue coordinators focus on pre-event logistics, while day-of coordinators manage the event day.
  • Having both can ensure a seamless event execution.
  • Consider hiring a day-of coordinator if your wedding venue coordinator does not stay for the entire event.

Do you really need a day-of coordination although you have a Wedding venue coordinator?

Day-of Coordinator and Venue Coordinator: Do you need both?-wedding-day-coordinator-on-the-day-wedding planning-day-of-coordinator-wedding day-venue coordinator-Weddings by KMich-Philadelphia PA

Wedding venue coordinators typically handle tasks related to the venue itself, such as coordinating with vendors, setting up decor, and ensuring everything is in place before the event begins. However, once the ceremony starts and transitions into the reception, their responsibilities may shift or end altogether. In some cases, venues have matre d’s who take over after the cocktail hour to oversee the rest of the wedding.

This transition period between when the wedding venue coordinator leaves and when the matre d takes over is where a day-of coordinator becomes invaluable. A day-of coordinator ensures that all aspects of your event run smoothly from start to finish, handling any unforeseen issues that may arise during the course of your celebration.

Some venues explicitly communicate that their wedding venue coordinator will not be present until the end of your event, leaving it up to you to decide whether hiring a day-of coordinator for peace of mind is necessary. Ultimately, having both a venue coordinator and a day-of coordinator can provide comprehensive support throughout your special occasion.


About the author: Keren Michele, CEP, leads the planning team at K’Mich Event Planning & Consulting. With a flair for creativity in organizing one-of-a-kind weddings and events, she is passionate about providing valuable ideas for couples as they plan their special day.



P.S. - Whenever you’re ready, here are 3 ways we can help you with your wedding planning.


  1. Phone consultation: These are thirty minutes long and focus on asking you questions about what you hope to achieve for your wedding soirée.
  2. Wedding Day Management [Day-of Coordination] Couples can utilize this service for last-minute planning or to tie up loose ends. 
  3. Partial Wedding Planning: This is for the couple who wants to maintain control of the wedding but need a little help with bringing 
  4. everything together. 


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